If your users are set up as hourly workers, their holiday is calculated in minutes to reflect varying working hours. While this can’t be converted precisely into days, you can estimate the equivalent for reporting.
📌 Note: Hourly allowances can’t be directly converted to days because working hours vary by day.
Understand why allowances use minutes
Hourly workers may work different hours each day.
Minutes provide a consistent and accurate way to calculate entitlement.
This avoids issues such as:
Different day lengths being treated equally.
Rounding errors when converting between units.
Estimate holiday in days
To calculate an approximate number of days:
Step 1: Convert minutes to hours
Divide the total allowance by 60.
Step 2: Identify daily working hours
Check the user’s location.
Find the standard daily hours from the hourly work pattern.
Step 3: Convert hours to days
Divide total hours by hours worked per day.
Example calculation
Total allowance: 11,250 minutes
Daily working time: 7.5 hours
Calculation:
11,250 ÷ 60 = 187.5 hours
187.5 ÷ 7.5 = 25 days (approx.)
Find daily working hours
Click HR Admin, then click Names and user names.
Find the user and note their Location.
Review the Hourly Layer Array for that location.
This shows the expected working time per day.
Understand limitations
This calculation is an estimate only.
Actual entitlement is always stored in minutes.
Daily equivalents may vary depending on working patterns.
Choose how to report
Use minutes or hours for accuracy.
Use converted days for high-level reporting.