If a former employee requests their data to be removed, you can anonymise their record. This removes identifiable information while retaining system records where required.
📌 Note: You need HR Admin permissions to anonymise user data.
Anonymise a user
Click HR Admin, then click Utilities.
Click Anonymise a user’s data.
Select the user.
Click Anonymise.
Understand how anonymisation works
Personal data is permanently removed or replaced.
The user may appear as “Deleted User” in the system.
Historical records remain but are no longer identifiable.
⚠️ Important: This process is irreversible. You can’t restore the user’s data after anonymisation.
When to use anonymisation
Use this option when:
A user requests data removal under GDPR.
You need to remove personal data while retaining system history.