If you need to change your business year (for example, from April–March to January–December), the safest approach is to update this during the rollover process. Changing it mid-year is possible but requires careful manual updates.
📌 Note: Changing the business year mid-year can affect allowances and reporting. Plan carefully before making changes.
Change the business year during rollover
The recommended approach is to update the business year as part of the rollover process.
Click HR Admin, then click Utilities.
Run End of year rollover program.
Enter the new value in New Year End Date.
📌 Note: Set the date to the day before the new business year starts. For example, use 31 December for a January–December year.
Understand the transition year
When you change the business year:
The system creates a shorter or longer transition year.
Users receive a prorated allowance for that period.
For example:
Changing from July–June to January–December creates a shorter year.
Users receive a reduced allowance for that interim period.
Avoid mid-year changes if possible
Changing the business year mid-year:
Requires manual updates to user allowances.
Doesn’t create a full audit trail for adjustments.
Increases the risk of calculation errors.
Change the business year mid-year
Only use this method if necessary.
Click HR Admin, then click Allowances and start dates.
Sort by Location if needed.
Select the first Business Year End Date.
Scroll down, hold Shift, then select the last row.
Enter the new end date (as the end of the previous business year).
Press Enter, then click Save.
📌 Note: Don’t use this step to move users into a new year. You must still run the rollover program to complete the process.
Complete the change
After updating dates:
Run the rollover program when the new end date is reached.
Review allowance calculations before confirming.
Consider alternative approaches
Use allowance profile settings for anniversary-based increases.
Keep the number of different business years as low as possible.