If you need a full breakdown of absence records, you can run the Absence Detailed Report. This allows you to extract all absence data, including approved and unapproved requests, for a selected period.
📌 Note: You need the appropriate reporting permissions to run this report.
Include leavers in the report
To include leavers:
Click HR Admin, then click Users.
At the bottom of the page, click To show these users click here.
This ensures leavers are included in your report results.
Run the absence detailed report
Click Reports, then click Absence Detailed Report.
Set the required date range.
Select options under Sub filters to include:
Approved items.
Unapproved items.
Set Type/Category to All.
Select required columns.
Click View or click Download report.
📌 Note: Export the report to Excel if you need to filter or analyse the data further.
Include additional data
To get a full dataset:
Select all relevant columns such as:
Line manager.
Group.
Location.
Employment end date.
Filter by specific absence types
You can’t select multiple absence types directly in the report.
To filter by type:
Set Type/Category to All.
Download the report.
Apply filters in Excel.
Review historical or future data
Set the date range to cover past or future dates.
Run the report year by year for large datasets.
Use related reports
You can also use:
Absence Summary Report for totals.
Rollover Archive History for historical allowance data.