If you need to review how much leave a user has taken or analyse absence trends, you can run standard reports to view totals or detailed absence records.
š Note: You need the appropriate reporting permissions to run absence reports.
Report on total absence taken
Click Reports, then click Absence Summary Report (List Format).
Set the Effective Report Period.
Apply any Filters to limit results by user, group, or location.
Apply Sub filters to choose between requested or approved absences.
Apply Type/Category filters to focus on specific absence types.
Select Show users with empty data if needed.
Select Show hourly figures in hours if required.
Click View or click Download report.
Report on specific absence dates
Click Reports, then click Absence Detailed Report.
Set the report parameters.
Click View or click Download report.
This report shows the exact dates and details for each absence.
Review historical absence data
Set the report period to a previous year.
Use filters to focus on specific users or absence types.
This allows you to review sickness or holiday patterns over time.
Understand bank holidays in reports
Bank holidays form part of a userās working pattern.
They donāt appear as absences in reports by default.
š Note: Bank holidays only appear in reports if users book them manually as absences.