If you need to organise users into a new group or department, you can create a group and assign users to it. Group membership controls calendar visibility, as users can see the calendars of others in the same group.
📌 Note: You need HR Admin permissions to create groups and manage membership.
Create a new group
Click HR Admin, then click Groups.
Click Add, rename, and archive groups.
Click Insert to add a new record.
Scroll to the bottom to find the new group.
Enter a name in Name.
Set Archived to No.
Enter 0 in Display Order.
Set Group Users To View to Yes if users should see each other’s calendars.
Set Main Group to Yes if you want to use the group for general visibility.
Leave Owner blank if not required.
Click Save.
Add users to a group
Click HR Admin, then click Groups.
Click Organise membership from perspective of group.
Select a group from the list.
Select users in the left column.
Click the right arrow to move them into the group.
Click Submit changes.
Control calendar visibility
Users can see calendars based on shared group membership.
Users in the same group can see each other’s calendars.
Users can belong to multiple groups.
To allow all users to see each other:
Keep users in their existing groups.
Create an additional group (for example “All users”).
Add all users to this group.