If an employee takes maternity leave, you need to record the absence and ensure their allowance reflects any accrued holiday. You can use the maternity leave worksheet to support calculations.
š Note: You need HR Admin permissions to update allowances and record absences.
Run the maternity leave worksheet
Click HR Admin, then click Utilities.
Click Maternity leave worksheet.
Review the calculation.
Save or print the details for reference.
The worksheet:
Helps you calculate entitlement during leave.
Automatically excludes the user from rollover caps.
Update the business year dates
Click HR Admin, then click Allowances and start dates.
Update the Business Year Start Date and Business Year End Date if required.
Click Save.
Record the maternity absence
Click Home, then select the user in View Calendar for.
Click the padlock icon to enable HR access.
Click View.
Select MISC, then select Maternity Leave.
Enter the absence in the calendar.
Click Save.
Fix worksheet errors
If you see this message:
āThe calculation canāt be handled because the requested start date is earlier than the employeeās business year start dateā
Check the userās business year start date.
Update it if required to cover the maternity period.
Understand holiday accrual
Employees may continue to accrue holiday during maternity leave.
Use the worksheet to calculate the correct entitlement.
Apply manual adjustments if needed.